Your Guide To Wedding Save The Dates

Save the Dates are a modern addition to the traditional wedding paper round up. Born out of necessity, they let your friends and family quite literally "save the date" on their calendars and begin to plan for any necessary travel and expenditures. It's quite astonishing how something this small and straightforward can be endlessly complex at the same time, but the fact is they often are. Here's an essential overview guide to you wedding Save The Dates:

Cover Image by:  Lindsey Kay Photography

Cover Image by: Lindsey Kay Photography

Who should receive a Save The Date?

Anyone on your wedding invitation list should receive a Save the Date. Think of these as the "invitation before the invitation." Plan to send your Save the Dates to your full invitation list.

However, if you are still editing/managing your guest list, a word of caution. If you are not positive you want to invite someone to the wedding, do not send them a Save the Date. If a guest has not received a Save the Date, they can still be invited to the wedding with an invitation later, but not the other way around. While it's not uncommon to have a handful of guests who receive invitations later in the planning, without having received a save the date first, but don't rely on this strategy to manage your guest list.

What should my Save the Date be?

A simple card with the essential information is beautifully sufficient for your Save the Date. If you've gotten far enough in your planning to have an overall look and design for your celebration, this is a great preview for guests of what's to come. If not, keep the card neutral in color and design to give yourself flexibility later.

Magnets, postcards, bookmarks, pencils, calendars: The options are really endless for creative design in this area, but nothing is as timelessly beautiful as really good stationery.

When should we plan to send them?

My rule of thumb is to send the Save the Dates fairly soon after you have your date and venue secured. The most common timeframe is nine to twelve months in advance. Err on the side of more time if you are having a destination wedding, if the majority of your guests are traveling for the wedding, or if your wedding falls on a holiday weekend. If you're having a longer engagement sending anything more than fifteen months in advance is a bit unnecessary.

Where do we get them?

The essential question to answer for yourself when planning for your wedding paper is do you want your paper goods to be fully custom, semi-custom, or stock. Fully custom means that you work with a stationer to design a paper goods suite specifically for your day. Many stationers also have pre-designed collections where you can select your basic overall design and then customize slightly. A stock option would include an online shop from which you select a pre-designed template and swap out your names and details. The price ranges for all three of these options can vary drastically based on the quality and quantity of what you order. If you know that custom designed paper goods are important to you, then it's best to start that process from the beginning with your Save the Dates.

Do we even have to send these and why?

The short answer is no (ish). There is no Wedding Planning Referee that is going to blow their whistle and call a foul if you forgo sending Save the Dates. However, it's a courtesy to your guests, and helps ensure that as many of your friends and family as possible will be there to celebrate with you on your wedding day. It would be a shame to go through all this planning only to have half of the important people in your life already be away on their summer vacation during that weekend. It's nice to give them a heads up.

And, there you have it! The basics of your Save The Dates! If you’re looking for a little style inspiration when it comes to your Save the Dates and wedding stationary, feel free to take a look at these real Heirloom Weddings to see how their stationary fit their wedding style.

Announcing The Heirloom Shop!

Over the last 4 years, I’ve been building and refining my approach to weddings. From Heirloom’s very first clients, my philosophy for heartfelt wedding planning has grown and evolved. I’ve long wanted a way to share this approach beyond the in-person couples that I have the opportunity to work with because I think this approach is truly NEEDED in the wedding industry and beyond.

It’s been an honest struggle in finding a way to package this information in a format that was easy enough for couples to use on their own. After months of planning and designing, our Heirloom Shop is finally ready for you!

Heirloom Event Co. | Wedding Planning Checklist
Heirloom Event Co. | Wedding Planning Checklist

Each and every one of our self-paced guides are specially designed to help you with the heart work during your engagement. AND, we’ve also added some freebies answering our most frequently asked questions; like How To Create A Seating Chart Your Guests Will Love and How To Select Your Wedding Date.

Heirloom’s Three Signature Guides

The Wedding Values Guide:    A Workbook for Determining What’s Most Important on your Wedding Day.

The Wedding Values Guide:

A Workbook for Determining What’s Most Important on your Wedding Day.

The Family Conversations Guide   How To Have Conversations With Your Family about their Expectations and Contributions to Your Wedding

The Family Conversations Guide

How To Have Conversations With Your Family about their Expectations and Contributions to Your Wedding

The Wedding Planning Checklist  Keeping all those to-do in one place, with a helpful Monthly Planning Priorities tracker

The Wedding Planning Checklist

Keeping all those to-do in one place, with a helpful Monthly Planning Priorities tracker

More shop products are currently in the works! If there’s anything you would love to specifically see, please let me know in the comment section down below or at abby@heirloomeventco.com.

Trending Design Concepts

There are a few design trends that I think are just on the cusp and feeling very fresh right now. I use the word trends very loosely, because I look for an undercurrent of timelessness to everything I do. None the less, bringing fresh approaches and elements into you wedding day, home or life keeps things interesting and exciting.

Here are three inspiring design trends that I’m loving right now:

Heirloom Event Co. | Design Inspiration | Stoneware + Pottery

Sources for this inspiration clockwise from top left: 1, 2, 3, 4, 5

Heirloom Event Co. | Design Inspiration | Dried Florals

Source for this inspiration clockwise from top left: 1, 2, 3, 4, 5

Heirloom Event Co. | Design Inspiration | Botanical Prints

Sources for this inspiration clockwise from top left: 1, 2, 3, 4, 5

Get To Know The Wedding Pros // Abby McKinney from Heirloom Event Co.

Launching a fun new series today to get to know the wedding professionals that works so hard to create beautiful wedding days. In this series they’ll share a little background of their business, some of their favorite things (wedding day related and now), as well as share some of their best tips and tricks for planning. Kicking off the series myself with a few of my personal favs. Hope you enjoy!

Heirloom Event Co. | Get To Know The Wedding Pros

Name: Abby McKinney

Tell us how your business evolved to where it is today: Heirloom started because I wanted to find a way to merge my event planning skills with my creative drive to make beautiful things. It’s evolved to include both planning and floral design and feels like the best of both worlds, for me and for Heirloom’s couples!

What’s your favorite part of a wedding day: Handing over the bouquet. It’s the first time I see her that day and when I put that bouquet in her hand, it makes the day feel very Real! It’s also my favorite piece to design.

5 Favorites

Favorite Beauty Product: The Apple Cider Vinegar and Coconut Oil combo that I learned about from Young House Love. Organic and affordable! My skin has been glowing.

Favorite Place To Visit or Travel: My husband and I went on an impromptu trip to Louisville last year and I loved it! We stayed in a chic little historic B&B and ate twice at GraleHaus because it was so delicious. I also became obsessed with Louisville Stoneware.

Favorite piece of decor in your home: My collection of vintage artwork from my travels and days spent wandering flea markets.

Favorite item always in your bag: My Kate Spade business card holder. A gift from my bff when I stated Heirloom.

Favorite item you can’t live without on a wedding day: The Team Snack Bag I stock with everyone’s favorite snacks! Gummies are my fav mid-wedding day treat!

(Bonus!) Newest favorite thing right now: My husband and I have become obsessed with restoring a small tabletop vintage printing press!